24/141744 - Automated Border Control: e-Gates

Invitation to Tender - 390978:1 Kvalifikasjonsfase 13/05/25

The Norwegian Police Shared Services (PFT), hereinafter referred to as the contracting authority, refers to the published tender documents and invites all interested suppliers to submit a request to be pre-selected for tendering.

For more information about the contracting authority: http://www.politiet.no (http://www.politiet.no).

For more information about the tender and rules for participation, please refer to "rules of competition" and other documents published in CTM.

Tendering procedure

The tendering is conducted in accordance with the Public Procurement Act (anskaffelsesloven) of June 17, 2016, No. 73, and the Public Procurement Regulations (anskaffelsesforskriften) of August 12, 2016, No. 974, parts I and III.

The tendering procedure is a "Competitive negotiated procedure", cf. Public Procurement Regulations § 13-1 (2). In a competitive negotiated procedures anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate. 

Completion of ESPD Form

The ESPD form is completed using the ESPD-online functionality. See more information in "rules of competition"". If the supplier needs to include information related to individuals who have committed criminal offenses, this information should not be included in the ESPD form but submitted in a separate attachment. The attachment must be password-protected and sent to the contracting authority via the messaging function in CTM. 

Information about the Tender Management Tool (CTM)

The Contracting Authority uses the Tender Management Tool (CTM) from Mercell (formerly EU Supply) for the publishing and conducting the tender process. . CTM is also known as Complete Tender Management.

Suppliers should be aware that the tender documents may consist of both electronic attachments and digital requirements in CTM, which are available in the management tool after logging in. Requests to participate (request for pre-selection) must be submitted electronically using CTM. It is not possible to submit a request in any other way. Registration is free and can be done here: https://eu.eu-supply.com (../../).

The supplier bears the risk of any ambiguities in the tender, including the request to participate, cf. Public Procurement Regulations § 23-3 (2). The supplier also bears the risk of submitting the entire request to participate in KGV before the submission deadline expires. KGV automatically closes the possibility to submit a request to participate when the deadline expires. Therefore, the contracting authority recommends that all suppliers start working well before the deadline. We further encourage suppliers to ensure that a sufficient number of people have access to the various parts of the tender documents in CTM, so that all parts can be answered even in the event of illness, vacation, etc. It is also important that the supplier ensures that those who have access to the tender in KGV have the necessary authorizations in the system to submit a request to participate. The request can be sent multiple times and revised up until the deadline if desired. The contracting authority does not have access to the request until after the deadline has expired and will open and evaluate it as soon as possible after the deadline.

All communication must take place through the CTM system for audit trail, change tracking and security for both the contracting authority and the suppliers. To ensure notoriety and verifiability, all questions should be directed to the contracting authority via the "Supplier Questions and Answers" functionality in CTM.

The "request to participate" must be signed with a digital certificate or Norwegian bank ID.

Missing Digital Certificate

If the supplier does not have access to a digital certificate or Norwegian bank ID, the supplier should choose "without certificate," print and sign the request letter. The signed letter should be scanned and sent to the contracting authority through the messaging system in KGV before the deadline expires.

NB! If the supplier revises the request, remember to print, sign, and send a new letter before the deadline. This is because each request has its own identification code, which must match.

If you need technical assistance, contact support at Mercell (formerly EU-Supply): kgv@eu-supply.com (mailto:kgv@eu-supply.com)  or phone +47 23 96 00 10.

Kind regards, 

Norwegian Police Shared Services, Procurement Department