05. Contract notice - utilities

Information

Published

Date of dispatch of this notice: 05/10/2018

Expire date: 22/10/2018

External Reference: 2018-117295

TED Reference: 2018/S 195-442088

05. Contract notice - utilities

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Energinet Eltransmission A/S
39314878
Tonne Kjærsvej 65
Fredericia
7000
DK
Contact person: Helle Barløse
Telephone: +45 70102244
NUTS code:  DK -  DANMARK
Internet address(es):
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221588&B=ENERGINET
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Electricity

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Helicopter Transport of Passengers and Cargo to Offshore Installations and Structures
Reference number:  18/06257
II.1.2)

Main CPV code

60424120  -  Hire of helicopters with crew
II.1.3)

Type of contract

Services
II.1.4)

Short description

A five year service contract for the procurement of offshore helicopter services, primarily for transport to and from Energinet offshore installations and structures.
II.1.5)

Estimated total value

Value excluding VAT: 15000000.00  DKK
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

60424120  -  Hire of helicopters with crew
II.2.3)

Place of performance

NUTS code:  DK -  DANMARK
Main site or place of performance:  
Denmark
II.2.4)

Description of the procurement

A five year service contract for the procurement of offshore helicopter services, primarily for transport to and from Energinet offshore installations and structures. Estimated purchase of 150 rotor hours per year and a guaranteed minimum purchase of 100 rotor hours per year. The Helicopter and Crew (ready for HHO operations if needed) shall be available within a maximum of 2 hours from first notice from Energinet on Monday to Saturday exclusive of bank holidays.
Please see the document Scope of Services for further information.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 15000000.00  DKK
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3  /  Maximum number: 5
Objective criteria for choosing the limited number of candidates:
The Contracting Authority will prequalify the 3 - 5 applicants who are evaluated as most qualified for the specific tender. Only these applicants will be invited to submit a tender. The selection of the applicants will be based on the submitted references. That is to which extend the reference(s) are similar to the tender assignment, cf. section II.2.4. As a result the number of references will not be the determining factor alone, but more importantly to which degree the specific forwarded references are comparable and relevant to the tender assignment regarding solution and scope.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Helicopter and Crew on standby Sundays and bank holidays. The Helicopter and Crew (ready for HHO operations if needed) shall be available within a maximum of 4 hours from first notice from Energinet.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Responses may be in English or Danish

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
The contracting Authority will only enter into contract with economically solid companies. This to ensure that the company continues to exist through the whole contract period.
The applicant must confirm the economic ability in the ESPD part IV.B: “Economic and financial standing” with information from the latest annual report regarding the following economic indicators:
1. Equity (total equity incl. share capital, reserves, revaluation, retained earning etc.)
2. Equity ratio (equity/total assets)
Both economic indicators should be stated in ESPD part IV.B (financial ratios).
If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) the information for the ESPD part IV.B must also be given in a separate ESPD from each of the entities, cf. section VI.3 “Additional information”.
The applicant is obliged to document the requirement by request of the Contracting Authority.
Minimum level(s) of standards possibly required:  
- Equity must be at least DKK 2.000.000.
- Equity ratio must be at least 20 pct.
o If the equity ratio is between 15 pct. and 20 pct. the supplier can qualify, if Equity exceeds the total expected amount of the contract.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
The references of the most significant comparable contracts undertaken in the past three years must be stated in the ESPD part IV.C: “Technical and professional ability”.
The references must include:
• A detailed description of the work performed for each reference (please note the “description” box can contain more text than is visible. I.e. it is possible to copy paste text into the box)
• Contract value (if possible)
• Date for initiation of contract
• Duration of contract
• Contact information for the entity in question (including contact person)
If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) the information for the ESPD part IV.C must also be given in a separate ESPD from each of the entities, cf. section VI.3 “Additional information”.
The number of references should not surpass a maximum of the 5 most comparable and relevant references. If the reference list includes more than 5 references, the Contracting authority will only consider the first 5 listed. If the applicant is participating in the procurement procedure together with others in a group of economic operators (e.g. a consortium) or is relying on the capacity of one or more other entities for references the maximum number of references to be submitted must still be respected and cannot exceed 5 when combined.
The contracting authority reserves the right to contact the stated references.
III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: The applicant must submit a completed version of the ESPD. Please see section VI.3 “Additional information” for further information regarding the ESPD. The application must be submitted through EU-Supply, cf. link in section I.1 in this TED announcement. Applications not submitted via EU-supply or received after the deadline will not be accepted.
The Contracting Authority reserves the right to request the applicant to supplement, specify or complete the information submitted.
Energinet has joined Global Compact and is using the 10 principles as a platform for working with our Code of Conduct. Contractors are expected to act in accordance with Energinet’s Code of Conduct visible at our homepage: www.energinet.dk.
III.1.6)

Deposits and guarantees required

The information is stated in the tender material.
III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

The information is stated in the tender material.
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

The information is stated in the tender material.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

The information is stated in the tender material.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  22/10/2018
Local time:  15:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

The applicant must submit a completed European Single Procurement Document (ESPD) to apply for prequalification for this tender procedure. The ESPD for this tender can be found in the prequalification material via EU-supply.
To complete the ESPD, please:
- Save the XML file onto your own computer (available from the Prequalification Ma-terial folder in EU-Supply)
- Open the link https://ec.europa.eu/growth/tools-databases/espd/welcome
- Choose the preferred language
- Choose “I am an economic operator”
- Choose “Import ESPD”
- Upload the XML file of the ESPD
- Choose the country of your companies origin
- Fill out and complete the ESPD with the information required in this contract notice
- When finished filling out the ESPD selected “Overview” and check the information stated
- After checking the information select “Download as” either pdf or/and XML file and it will be saved to the computer
- Upload the pdf and/or XML file version to “My response” in EU-Supply as your re-quest for prequalification
Please note the following:
- An applicant participating on its own, but relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor), must ensure that the application includes the applicants own ESPD together with a separate ESPD from each of the entities it relies on with a completed part II: “Information concerning the economic operator” and part III: “Exclusion grounds” of the ESPD as well as the relevant information regarding part IV: “Selection criteria” and part V: “Reduction of the number of qualified candidates”. The ESPD from each of the entities should be duly filled and signed by the entities concerned.
Further where an applicant wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect, which must be submitted as part of the final documentation .
- Where groups of economic operators, including temporary associations, participate together in the procurement procedure, a complete separate ESPD for each the participating economic operators must be submitted.
Further the final documentation must include a signed declaration by all parties of the group of economic operators (joint venture, consortium or other) stating that all economic operators assume joint and several liabilities towards the Contracting Authority for the performance of the contract as a whole.
VI.4)

Procedures for review

VI.4.1)

Review body

Klagenævntet for Udbud
Nævnenes Hus, Toldboden 2
Viborg
8800
DK
Telephone: +45 72405708

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification in-cludes a short account of the relevant reasons for the decision.
Other complaints must be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);
2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;
3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.
VI.4.4)

Service from which information about the review procedure may be obtained

Konkurrence- og Forbrugerstyrelsen
Carl Jacobsen Vej 35
Valby
2500
DK
Telephone: +45 41715000
E-mail: kfst@kfst.dk
Internet address: http://www.kfst.dk